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How to Prepare a Great Administrative Assistant Resume

Just a few decades ago, secretaries simply answered the phone calls and got instructions from their bosses, but today, companies have a new job position, an administrative assistant. Such a person is responsible for a range of organizational tasks and may also have other duties. If you wish to build your career in this field, you can complete special courses.

Anyway, in order to apply for such a job position, you will need to prepare a good resume. It is a quite short piece of writing, which should provide your potential employer with enough information about you, your background, experience, and skills.

Since there are many people that will want to apply for the same position, you want to make the resume that will allow you to stand out from the competition. In this article, we will provide you with relevant information on how to create a great administrative assistant resume.

What Is This Job about?

In order to increase your chances of being chosen, you should not only describe your previous experience and knowledge that you have but also show a clear understanding of what you will be going to do at your future work.

Therefore, you should read the job description, and if it is needed, you can also try to find some helpful information on the company’s website.

Generally, this job position requires you to keep everything in the office well-organized. You will be controlling schedules to supplies, communicating with staff and customers, keeping records, and more.

All in all, the following skills are required for this position:

  • Management;
  • Organizational;
  • Administrative;
  • Communication.

Which Type of Resume Format to Choose?

There are different types of resume that you can choose from, depending on your background and experience, and there is no single format that will be suitable for everyone.

If you have plenty of experience and employment history with no gaps, then a chronological resume may be the right choice for you. In this case, you will provide a list of companies that you have worked for. Remember to start with the latest job and provide information about the others in reverse chronological order.

What to do if you have recently finished your college and have no work experience yet? In this case, you should highlight your skills rather than experience, and a functional resume will be the right option for you. In this case, you provide the information about your education, achievements as well as add a rich skill section. Make sure that all the data that you include in your paper is relevant to the job position.

What Words to Add to Your Resume?

There are special words that you can use in your paper to increase your chances of being noticed. Some of them you can find in the job description, but you can also check out some examples provided below.

Administrative Skills

Describe your administrative skills, using the following:

  • Accuracy;
  • Creating Presentation Slides;
  • Attention to Detail;
  • Web Design;
  • Creating Complex Macros;
  • Adaptability;
  • Identifying Optimal Suppliers;
  • Managing Databases;
  • Microsoft Programs (Excel, PowerPoint, and Word);
  • Proofreading Documents.

Management Skills

When describing your management skills, you can use the following words and phrases:

  • Controlling Expenses;
  • Task Assignment;
  • Enhancing Quality;
  • Efficiencies;
  • Prioritizing Tasks;
  • Problem Solving;
  • Quality Control;
  • Taking Initiative.

Organizational Skills

You can emphasize your organizational skills with the following words and phrases:

  • Reporting on Time;
  • Streamlining Processes;
  • Organizing Meetings
  • Meeting Deadlines;
  • Juggling Competing Priorities;
  • Serving Multiple Supervisors;
  • Highly Organized;
  • Learning New Technology;
  • Time Management.

Communication Skills

Convince a potential employer that you have great communication skills, using the following words:

  • Screening Calls and Visitors;
  • Composing Effective Correspondence;
  • Personable Phone Manner;
  • Providing Customer Service;
  • Excellent English;
  • Calming Dissatisfied Clients;
  • Greeting Visitors Warmly;
  • Resolving Complaints;
  • Verbal Communication.

Why Use Templates?

You can make your resume writing much easier if you use several templates and samples. There is no need to go too far in demonstrating your creativity since structuring your paper properly is more important than making it beautiful.

On the Internet, you will be able to find various examples that will give you the right ideas regarding layout, design, and content of your resume. However, make sure that you use those sources to create a unique document.